About the role
Executive SupportManage and coordinate the Chairman's calendar, appointments, meetings, and travel arrangements.Screen, prioritize, and manage correspondence, emails, and communications.Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up action plans.Coordinate and monitor executive tasks and strategic initiatives on behalf of the Chairman.Act as a liaison between the Chairman and internal departments.Management Office CoordinationFollow up with department heads regarding assigned actions, projects, and deadlines.Track key initiatives and ensure timely reporting to management.Prepare executive summaries and management reports.Coordinate management meetings and maintain records of decisions and action items.Office ManagementEnsure smooth day-to-day operation of the Chairman's Office.Manage confidential files, records, and documentation.Coordinate visitors, VIP guests, and external stakeholders.Maintain professional communication with suppliers, consultants, and business partners.Administrative & Special ProjectsHandle special assignments and ad-hoc projects from senior management.Support event planning, executive visits, and corporate meetings.Assist in preparing business correspondence and official communications.Coordinate cross-functional activities and follow up on project progress.
Cognitive & Analytical SkillsHigh level of intelligence and learning agility.Excellent problem-solving capabilities.Ability to make sound judgments with minimal supervision.Organizational SkillsExceptional planning and time management.Strong attention to detail.Ability to manage multiple priorities simultaneously.Excellent follow-up and execution skills.Communication SkillsProfessional verbal and written communication.Strong presentation and report-writing skills.Ability to communicate confidently with senior executives and external stakeholders.Technology SkillsGood user for Microsoft Excel and PowerPoint presentation preparation.
