About the role
Executive Assistant / Business Operations AssociateWe're looking for an organised, dependable Executive Assistant to work directly with the CEO and support the daily running of the business.This is not a typical admin role. Alongside calendar and inbox management, you'll be involved in client follow-ups, sales coordination, recruitment support, and general operations. The work varies week to week, one day you might be preparing meeting summaries, the next chasing a quiet lead or screening CVs for a new hire.The role is hybrid. Most of the work can be done remotely, with in-person meetings as the business requires. The roleManage the CEO’s calendar, inbox, and daily priorities.Act as the primary point of contact for internal coordination.Follow up with prospective clients and support the sales process.Maintain accurate and up-to-date lead and client records.Post job vacancies across relevant platforms.Conduct initial CV screening and candidate shortlisting.Organize and maintain business records and documentation.Track tasks and projects to ensure timely completion.Coordinate communication between different departments and stakeholders.Provide administrative and operational support as the business grows.
What we're looking forStrong written and verbal English communication skills.Excellent attention to detail and organizational abilities.Ability to manage multiple tasks and priorities simultaneously.Proficiency in Google Workspace, Microsoft Excel/Google Sheets, and email platforms.Strong judgment, reliability, and accountability.Ability to work independently and complete tasks with minimal supervision.Capable of following instructions accurately while proactively anticipating needs.Adaptable and able to remain composed in a fast-paced, changing environment.Ownership mindset with a proactive and solution-oriented approach.Eagerness to grow into a broader role and contribute to the company's success.Commitment to providing high-level support to senior leadership. A note on fitWe aren't simply hiring someone to tick off tasks. The right person will become a genuine support to the CEO, take ownership of their work, and grow into a more significant role as the company expands. If you're looking for a position where reliability and initiative are noticed and rewarded, we'd like to hear from you.
