About the role
Reports To:CEO & FounderRole OverviewThe Personal Assistant will provide comprehensive administrative and operational support to the CEO & Founder. This role demands exceptional organizational skills, the ability to manage complex schedules across different organizations, and a proactive approach to task management and communication.Key ResponsibilitiesExecutive Support & Calendar ManagementManage and optimize a complex, multi-organizational calendar using Outlook Calendar.Schedule meetings, resolve conflicts, and ensure the executive's time is allocated efficiently.Prepare daily summary reports, including a Morning Plan detailing today's schedule, pending tasks, and follow-ups, and an Evening Review summarizing completed items and previewing the next day.Email & Communication ManagementMonitor, organize, and manage business emails via Outlook, ensuring timely responses to critical communications.Draft, review, and send emails on behalf of the executive, maintaining a professional and appropriate tone.Manage personal emails via Gmail when explicitly requested.Task Assignment & TrackingAssign tasks to team members, capturing clear descriptions, assignees, due dates, and priorities.Track task progress and follow up on pending or overdue items proactively.Maintain an organized task database to ensure nothing falls through the cracks.BenefitsSocial & medical insurancePaid annual leaveTraining and professional developmentSupportive and collaborative environment
Requirements & QualificationsProven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting C-level executives.Exceptional proficiency in Microsoft Outlook (Email and Calendar) and Google Workspace (Drive, Contacts, Gmail).Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively across different business contexts.Excellent written and verbal communication skills in both English and Arabic.Experience in task tracking and follow-up, ensuring team accountability.Ability to conduct research and draft professional articles or summaries.High level of discretion and confidentiality when handling sensitive business and personal information.Familiarity with the IT, Software Development, or Systems Integration industries is a strong plus.Proactive problem-solver who anticipates the executive's needs and acts independently.preferably malesHigh level of flexibility and responsiveness, including availability outside standard working hours when required to support executive priorities.
