About the role
About the position:Out team is rapidly growing and we are looking for an organized and detail-oriented HR Admin to support the smooth execution of HR operations, members’ lifecycle processes, office management, and data-driven reporting. The role will act as a bridge between HR, Accounting, Office Management, and team leaders by ensuring accurate follow-ups, maintaining operational processes, analyzing team-related data, and improving the overall employee experience. Work Setup:Work Mode: HybridWorking Hours: Flexible 8 hours/day. Location: HeliopolisResponsibilities:People Operations & ReportingFollow up on probation team members' monthly feedback cycles with leaders and ensure timely completion.Prepare and monitor weekly/monthly reports related to:Time tracking reports .Accounting reports, especially expense tracking and analysis.Online tools usage analysis per project, team, or customer.Task completion and delay analytics .Developers' productivity metrics and performance insights.Identify trends and provide reports that support decision-making and operational improvements.Member Lifecycle ManagementManage onboarding processesManage offboarding processesOffice Operations ManagementEnsure a well-maintained and organized workplace environment through:Managing office suppliesConducting bi-weekly cleanliness checks.Improving office storage organization.Managing office decluttering by identifying unused items for disposal or sale.Coordinate with relevant vendors when required to maintain office standards.Equipment & IT OperationsCoordinate laptop and screen maintenance requests.Ensure company devices follow security standards and cannot be used for unauthorized activities such as personal downloads or unsafe software installation.Follow up on equipment availability, maintenance, and member device needs.Engagement & EventsManage team activities and outings from planning to execution.Maintain employee birthday records and coordinate celebrationsSupport initiatives that improve employee engagement and workplace culture.Vendor ManagementCollect and compare vendor offers based on requirements and budget.Conduct initial negotiations with vendors.Present recommendations and comparisons to the HR team for final decisions.Maintain vendor-related records and communications.Online Presence ManagementManage company profiles on external online platformsSupport maintaining a positive employer brand online.
1–3 years of experience in HR operations, administration, office management, or a related field.BS/MS degree in HR, Business Administration, Business Informatics, Management, or a relevant field.Must be honest, positive, and adaptable.Strong organizational skills with excellent attention to detail.Ability to manage multiple tasks and follow up on deadlines.Strong analytical skills with the ability to create and interpret reports.Good communication and coordination skills.Comfortable working with HR systems, productivity tools, and reporting platforms.Ability to handle confidential information professionally.Good command of English (written and spoken). Bonus points: Knowledge of the Egyptian Labor Law.Experience working in the software field or a fast-paced environment.Familiarity with tools such as Notion, TMetric, Google Workspace, or similar platforms. Important Note: We care for the well-being of our team members. Hence, we are looking for candidates living near Heliopolis Area. Please don't apply if you live very far away.
