About the role
Coordinate with hotels to ensure smooth check-in for all participants, including group bookings and special requests.Finalize payment arrangements with hotels, including invoicing and reconciliation.Assist event management teams in finalizing vendor invoices, ensuring accuracy and timely payment.Coordinate with vendors (e.g., caterers, AV providers, transportation) to confirm service delivery schedules and address any potential issues.Develop and maintain detailed event schedules and timelines.Provide on-site support during the event, including managing logistics (e.g., room setups, equipment setup, participant registration).Address any unforeseen issues or challenges that may arise during the event promptly and effectively.Ensure the smooth flow of events and that all logistical needs are met.Provide excellent customer service to all participants.Conduct post-event evaluations and gather feedback from participants.Prepare event reports summarizing key outcomes and identifying areas for improvement.Maintain accurate records of all event-related activities.
Bachelor’s Degree in a related field.Strong organizational and time management skills.Attention to detail and accuracy in all aspects of work.Excellent communication and interrelationship building skills.Proven ability to work independently and as part of a team.Flexibility to work irregular hours, including evenings and weekends, as needed.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
