About the role
Schedule Management:Organize and manage the Chairman's calendar, including meetings, appointments, and events.Coordinate and ensure that all travel arrangements are well-organized and seamlessly integrated into the Chairman’s agenda.Report and Correspondence Preparation:Draft and prepare reports, presentations, and official correspondence for the Chairman.Organize and maintain important documents for easy reference and action.Travel Arrangements:Coordinate all aspects of travel, including flight bookings, hotel reservations, and transportation, ensuring a smooth and efficient itinerary.Coordination with Departments:Communicate with internal teams to schedule meetings and follow up on key decisions.Manage priorities, ensuring timely completion of tasks and coordination across departments.Communication Management:Answer phone calls, emails, and messages for the Chairman.Direct communications to the appropriate person or department as necessary.Meeting Organization:Arrange and prepare for internal and external meetings, ensuring all logistical details are covered.Prepare meeting agendas, take minutes, and follow up on action items.Document and File Management:Maintain, organize, and update files and documents systematically.Ensure easy access to sensitive information while maintaining confidentiality.Personal Support:Assist the Chairman with personal tasks, as needed, to support their daily activities.Provide assistance with emergency situations when required.Visitor Management:Welcome and coordinate appointments with visitors for the Chairman.Ensure a professional and courteous reception of visitors.Time Management:Help the Chairman prioritize tasks and efficiently manage daily schedules to reduce pressure and improve workflow.
Education:Bachelor's degree in Business Administration or a related field (preferred).Experience:Previous experience as a personal assistant, preferably in a similar environment.Skills & Competencies:Female or male.Ability to work independently and take initiative.Exceptional organizational skills.Flexibility to handle urgent tasks and changes in priorities.Strong verbal and written communication abilities.Ability to work under pressure and make quick decisions.Proficiency in Microsoft Office and scheduling software.Excellent time management skills.High level of discretion and confidentiality when handling sensitive information.
