About the role
Reviewing, organizing, and indexing internal reports received from other departments and presenting them to the executive director, as well as tracking the decisions made by the general manager regarding these reports and recording them in their respective records.Preparing and coordinating the executive director's schedule and appointments.Receiving and sending emails and faxes in coordination with the executive director, indexing these messages, and distributing them.Welcoming and receiving visitors to the executive director, both inside and outside the company.Ensuring the safekeeping of all files pertaining to the executive director's office and their prompt retrieval.Attending all meetings and sessions in which the executive director is a participant and recording minutes of meetings.Inviting participants to meetings called by the executive director and sending out meeting agendas.Receiving and making telephone calls for the executive director's office, indexing phone numbers and addresses.Booking travel tickets, hotels, exhibition entry cards, and organizing business trips for the executive director.Following up on all maintenance work related to the executive director's office.Providing necessary support to the executive director and performing any other tasks assigned to them.
A suitable university degree, preferably in business administration.3 years of practical experience in the same field of work, aged between 30 and 40 years old.Fluent in both Arabic and English, speaking and writing.Computer skills (Microsoft Office).Strong knowledge of shorthand writing.Strong knowledge of administrative correspondence rules.Ability to plan short and medium-term plans.Ability to solve medium problems.Ability to analyse logically and make appropriate decisions.Ability to communicate effectively with others.Ability to organize and manage time.
