About the role
Maintain accurate supplier payment records in the AX system to protect the company’s financial interests.Monitor tax obligations and ensure timely submissions and payments to maintain legal compliance and avoid penalties.Process invoice payments and maintain complete, accurate records in the relevant systems to support effective expense tracking.Periodically review supplier accounts (monthly, quarterly, and annually) to ensure payment accuracy and resolve variances.Collaborate with cross-functional departments to support accounting audits and ensure the quality of financial services.Prepare and submit all required tax documents and filings (including Form 41, where applicable).Approve new suppliers and establish supplier accounts to ensure approved vendor quality and correct costing.Review imprest accounts by validating invoices and credits, reconciling them appropriately to safeguard the company’s rights.Create and maintain a structured supplier database within the financial system, ensuring data accuracy and preventing errors.Review purchase orders to verify commercial terms, payment terms, warranties, and other conditions; ensure proper contract filing.Review incoming receipts and inspection reports, confirm quantities against purchase orders and requisitions, validate supporting documentation, and follow up on discrepancies.Monitor cash/check payments against supply orders to reduce outstanding supplier account balances.Prepare purchase journal entries, including applicable taxes and deductions, to ensure accurate accounting treatment.Record supplier payment activity by preparing entries in subsidiary journals based on supporting documents from Treasury/Bank functions.Prepare daily, weekly, and monthly supplier status reports showing outstanding payments, and submit them to the direct supervisor.Print and review monthly trial balances and perform supplier reconciliations to support periodic account settlement.Support the preparation of financial statements, monthly trial balances, balance sheets, and related accounting entries.Investigate and coordinate dispute resolutions with tax authorities, including clarification of variances.Prepare monthly closing entries and adjustments to finalize reporting and present updates to the direct supervisor.Prepare daily disbursement vouchers for approved expenses payable from Treasury/Bank.Review accounts (revenues and expenses) by examining monthly statements to ensure accuracy and completeness.Prepare reconciliations to align debit and credit balances for monthly adjustments.Perform other assigned tasks related to accounting and finance objectives.
Education: Bachelor’s degree in Commerce (Accounting)Experience: 3–5 years in the same fieldTechnical Skills:MS WordMS ExcelERP or SAPMS PowerPointLanguages: Very good EnglishKey Responsibilities:Execute the assigned work plans related to payments accounting, including supplier follow-up and settlement of outstanding amounts within the specified deadlines.Post and maintain accounting journal entries and ensure accurate recordkeeping.Prepare statements, reports, and financial data according to the company’s approved financial system, under the supervision and guidance of the Head of Accounting.
