About the role
Accounts Payable & Receivable (All Entities)Process supplier invoices and payments in line with agreed proceduresEnsure all invoices are:Correctly coded (entity, cost centre, grant)Fully supported with documentationMaintain accurate records of payables and receivablesTrack payment status and follow up where requiredBank Reconciliations & Cash ControlPerform monthly (and ideally weekly) bank reconciliations across multiple entitiesInvestigate and resolve discrepanciesMaintain clear reconciliation records and supporting documentationSupport monitoring of cash balances and movementsData Entry & Accounting RecordsRecord financial transactions accurately in accounting systems (e.g. Xero)Ensure correct allocation of:ExpensesIncomeGrants / restricted fundsMaintain up-to-date and accurate accounting recordsFinancial Documentation & Audit TrailEnsure all transactions are supported by:Invoices / receiptsApprovalsRelevant supporting documentsMaintain structured and organised filing systems (digital)Ensure documentation is complete, consistent, and audit-readyMonth-End Close Support Support month-end close by:Ensuring all transactions are recorded on timePreparing reconciliation schedulesIdentifying missing or incomplete itemsAssist in preparing basic schedules (e.g. accruals support, prepayments tracking)Submit required information within agreed timelinesLebanon Local Finance Support Support local finance operations including:Payment processingPayroll coordination (with providers)Vendor and procurement documentationEnsure compliance with local documentation and approval requirementsCoordination & Communication Work closely with:Regional Finance LeadCountry finance teamsRespond to queries related to transactions and documentationEscalate issues or discrepancies promptlyProcess Compliance & Improvement Follow standard operating procedures (SOPs) for all finance processesIdentify inefficiencies or recurring issues and suggest improvementsSupport implementation of new tools, templates, and systems
Essential1–3 years’ experience in:Accounting, bookkeeping, or finance operationsExperience with:Accounts payable / receivableBank reconciliationsData entry in accounting systemsFamiliarity with accounting software (e.g. Xero, QuickBooks)Strong attention to detail and accuracyDesirableExperience in NGO / multi-country environmentExposure to grant or restricted fund accountingBasic understanding of financial controlsSKILLS & ABILITIESStrong organisational skills and ability to manage multiple tasksHigh level of accuracy and attention to detailAbility to follow structured processes and checklistsGood communication skills in EnglishAbility to work with teams across multiple locationsSUCCESS FACTORSConsistently produces accurate and complete financial recordsMaintains high-quality documentation and audit trailsMeets deadlines reliablyProactively identifies and resolves issuesWorks effectively within a structured, process-driven environment
