Executive Assistant

Executive Assistant to CEO – Human Pharma Focus (Multi-Project Role)Are you a highly organized, proactive, and dynamic professional ready to operate at the center of decision-making?We are a multi-generational family conglomerate with deep roots in human pharmaceuticals—our core and primary business. Alongside this, we are active in veterinary pharma, agriculture, meat production, IT/AI, and real estate, with operations spanning Egypt, internationally from our german branch, and a regional presence including Dubai.We are seeking a high-caliber Executive Assistant to directly support the CEO in managing daily operations, coordinating across multiple business lines, and driving execution across projects.This is a high-impact role for someone who can take ownership, reduce workload from leadership, and push things forward independently.What You’ll Do: Your Mission 1. Executive & Operational SupportManage complex calendars, meetings, and priorities with precisionCoordinate local and international travel logisticsEnsure smooth day-to-day operations and follow-ups 2. Human Pharma (Core Focus)Support ongoing operations in human pharma (primary business line)Handle administrative coordination, documentation, and follow-upsAssist in communication with partners and stakeholders 3. Multi-Project CoordinationYou will actively track and push progress across:Veterinary pharma projects (initial outreach, follow-ups, execution)Farm operations (coordination between Germany, Egypt, and partners)Meat production project (organization and tracking with partners)IT & AI initiatives (coordination and follow-ups)Real estate operations (oversight and execution support) 4. Communication & Coordination HubAct as a central point between internal teams and external partnersDraft emails, reports, and presentationsEnsure clarity, alignment, and accountability across stakeholders 5. Project & Task ManagementTrack deadlines, deliverables, and responsibilitiesFollow up consistently until completionIdentify bottlenecks and proactively solve problems 6. Events & LogisticsOrganize meetings, visits, and business-related eventsHandle logistics with attention to detail 7. Confidentiality & TrustHandle sensitive business information with full discretion and professionalismWhat We’re Looking ForThis is NOT an entry-level role.We need someone who can take work off the CEO, not add to it.Personality & Work StyleProactive and solution-orientedFast, sharp, and detail-focusedAble to follow through without remindersComfortable working in a dynamic, non-corporate environmentStrong communication and coordination mindsetLogisticsMust have own transportation (car required)Based in New Cairo – Fifth SettlementSalary & PackageBased on experience and capabilityHigh exposure to leadership and multiple industriesStrong growth opportunity for the right personWhy This Role MattersThis is not a routine assistant role.You will be:Directly involved in business decisions and executionWorking across multiple industries and international coordinationActing as a key driver of organization, structure, and progressYour impact will be visible, immediate, and critical Experience & Background 4–7 years of proven experience as an Executive Assistant, Senior Administrator, or similar role supporting senior leadershipDemonstrated ability to manage multiple priorities and operate in a fast-paced environmentExperience in project coordination and operational support across different functions is highly preferred Technical & Professional Skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong knowledge of administration, office management, and calendar management best practicesComfortable handling reporting, documentation, and structured follow-ups Core CompetenciesExceptional organizational and time management skillsStrong problem-solving ability with a proactive mindsetAbility to anticipate needs and act without constant supervisionHigh attention to detail and strong execution disciplineCommunication & Interpersonal Skills Very good command of English (written and spoken)Strong communication skills with the ability to manage internal and external stakeholdersHigh level of professionalism, discretion, and confidentialityOperational & Project CapabilityProven experience in:Project coordination and trackingOperational and administrative supportEvent planning and logistics Ability to identify inefficiencies and contribute to process improvement Work Requirements Must own a car / have reliable transportationMust be able to work from New Cairo – Fifth SettlementComfortable working in a dynamic, multi-industry environment Profile Fit This role is suited for an experienced, hands-on professional who can take ownership, reduce workload from leadership, and drive execution independently Experience & Background 4–7 years of proven experience as an Executive Assistant, Senior Administrator, or similar role supporting senior leadershipDemonstrated ability to manage multiple priorities and operate in a fast-paced environmentExperience in project coordination and operational support across different functions is highly preferred Technical & Professional Skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong knowledge of administration, office management, and calendar management best practicesComfortable handling reporting, documentation, and structured follow-ups Core CompetenciesExceptional organizational and time management skillsStrong problem-solving ability with a proactive mindsetAbility to anticipate needs and act without constant supervisionHigh attention to detail and strong execution disciplineCommunication & Interpersonal Skills Very good command of English (written and spoken)Strong communication skills with the ability to manage internal and external stakeholdersHigh level of professionalism, discretion, and confidentialityOperational & Project CapabilityProven experience in:Project coordination and trackingOperational and administrative supportEvent planning and logistics Ability to identify inefficiencies and contribute to process improvement Work Requirements Must own a car / have reliable transportationMust be able to work from New Cairo – Fifth SettlementComfortable working in a dynamic, multi-industry environment Profile Fit This role is suited for an experienced, hands-on professional who can take ownership, reduce workload from leadership, and drive execution independently