Executive Office Manager – Chairman & CEO Office

PurposeSupport the Chairman and Group CEO in managing priorities, governance, and communicationacross BIC. The core purpose of this role is to drive execution — following up on commitments acrossdepartment heads, tracking initiatives to closure, and keeping the executive office running smoothly. Key ResponsibilitiesExecutive Office Management • Manage the Chairman's and CEO's calendars • Coordinate meetings and travel arrangements • Prepare executive correspondence • Maintain strict confidentiality at all timesGovernance & Meeting Support • Prepare agendas and briefing materials • Attend selected meetings and issue minutes • Keep a live log of actions and decisions • Follow up on outstanding items until they are closedExecution Follow-Up (the core of this role) • Track ongoing initiatives (e.g. digital transformation, call center rollout, Lyve platform, newdevelopment launch, office relocation) against agreed timelines • Collect status updates from department heads • Flag delays and issues directly to the CEO and ChairmanReporting • Prepare regular executive dashboards • Prepare monthly reports for the Chairman and CEO • Pull together materials for board presentationsCommunication • Act as the main point of contact between the Chairman, CEO and department heads • Coordinate internal announcements • Make sure open items get closed, not just raisedAdministration • Document control and executive filing • Office logistics and executive events Qualifications • Bachelor's degree • At least 15 years supporting Chairman/CEO/VP-level executives • Real estate or hospitality background is a plus • Fluent English and Arabic • Strong Excel, PowerPoint and Word skills • Excellent judgment, discretion, and follow-through • Comfortable following up with department heads without being asked twiceNote on ScopeThis is not a traditional Personal Assistant role. Calendar and travel management is a small part ofthe job — the main value is following up on execution across the Group. Candidates should beassessed on this ability, not just on administrative skills. Qualifications • Bachelor's degree • At least 15 years supporting Chairman/CEO/VP-level executives • Real estate or hospitality background is a plus • Fluent English and Arabic • Strong Excel, PowerPoint and Word skills • Excellent judgment, discretion, and follow-through • Comfortable following up with department heads without being asked twiceNote on ScopeThis is not a traditional Personal Assistant role. Calendar and travel management is a small part ofthe job — the main value is following up on execution across the Group. Candidates should beassessed on this ability, not just on administrative skills.