Administration Manager

The Administration Manager will oversee the day-to-day administrative operations of all YourParts offices and facilities, ensuring safe, efficient, and cost-effective work environments that enable the business to run smoothly. The role owns facilities management, office services, procurement of administrative supplies and services and vendor and lease administration across all company locations. Acting as the backbone of internal operations, the Administration Manager sets policies and service standards, leads the administration team, and ensures compliance with legal, safety, and licensing requirements at every site. KEY RESPONSIBILITIES & DUTIESFacilities Management: Oversee the operation, maintenance, and readiness of all YourParts offices, warehouses/branches, and facilities, ensuring safe and well-functioning work environmentsOffice Services: Manage front-desk, mail, hospitality, cleaning, and general office services to consistent standards across all locationsAdministrative Procurement: Source and purchase office supplies, equipment, furniture, and administrative services; negotiate pricing and manage supplier contracts to optimize costLease & Contracts Administration: Manage office lease agreements, renewals, utilities, and service contracts across all sites; maintain accurate records of obligations and renewal datesAsset Management: Maintain the fixed asset and equipment register for administrative assets; control custody, transfers, and periodic physical countsHealth, Safety & Security: Implement safety, security, and access-control measures across offices; ensure compliance with civil defense, licensing, and regulatory requirementsBudgeting & Cost Control: Prepare and manage the annual administration budget; monitor expenses, identify savings opportunities, and report variancesPolicies & Procedures: Develop and enforce administrative policies (office access, travel, transportation, meeting facilities) and ensure adherence company-wideTravel & Events Support: Manage travel arrangements, accommodation, and logistics support for company events and meetingsTeam Leadership: Lead, schedule, and develop the administration team (admin officers, office assistants, drivers, security, and cleaning staff) across locationsCross-Functional Support: Coordinate with HR, Finance, and Operations on onboarding logistics, workspace planning, and expansion or relocation projects for new offices/branchesKEY PERFORMANCE INDICATORS (KPIS)Facilities uptime and resolution time for maintenance requestsAdministration budget adherence and cost savings achievedVendor and lease contract compliance (renewals completed on time, no service interruptions)Fleet availability, maintenance schedule adherence, and cost per vehicleSafety and regulatory compliance across all sites (inspections passed, licenses valid)Internal customer satisfaction with administrative services Bachelor’s degree in Business Administration or a related fieldExperience: 7–10 years of administration and facilities management experience, including at least 3 years in a managerial roleMulti-Site Exposure: Proven experience managing multiple offices, branches, or facilities simultaneouslyProcurement & Contracts: Solid background in administrative procurement, vendor negotiation, and contract/lease managementRegulatory Knowledge: Familiarity with local licensing, safety, and civil defense requirements in EgyptLanguages: Fluency in Arabic and English (written and spoken)Tools: Proficiency in MS Office; experience with facility/asset management systems is a plus Bachelor’s degree in Business Administration or a related fieldExperience: 7–10 years of administration and facilities management experience, including at least 3 years in a managerial roleMulti-Site Exposure: Proven experience managing multiple offices, branches, or facilities simultaneouslyProcurement & Contracts: Solid background in administrative procurement, vendor negotiation, and contract/lease managementRegulatory Knowledge: Familiarity with local licensing, safety, and civil defense requirements in EgyptLanguages: Fluency in Arabic and English (written and spoken)Tools: Proficiency in MS Office; experience with facility/asset management systems is a plus