Office Manager - CEO

• Manage the CEO calendar, appointments, meetings, and daily agenda to ensure optimal time utilization and scheduling efficiency. • Handle incoming communications, emails, and correspondence directed to the CEO with professionalism and prioritization. • Prioritize incoming tasks, requests, and business matters to support CEO focus on strategic priorities. • Coordinate communication and workflow between the CEO and internal departments. • Organize executive meetings, prepare agendas, and document meeting minutes accurately and professionally. • Follow up with departments to ensure proper implementation of decisions and action items resulting from meetings. • Track all ongoing assignments and initiatives delegated by the CEO. • Coordinate with external contractors, consultants, and vendors regarding factory under construction and strategic projects. • Manage Personal & Business travel arrangements including flight bookings, hotel reservations, transportation, and full travel itinerary preparation for executive management. • Coordinate with embassies, consulates, and travel agencies regarding visa applications, supporting documents, and travel documentation requirements. • Follow up on all personal and business-related tasks assigned to the administrative team, ensuring timely execution, proper coordination, and regular status reporting to the CEO/management. • Prepare Daily Executive Reports summarizing completed tasks, pending items, urgent matters, and priorities requiring CEO attention. • Bachelor’s Degree in Business Administration, Management, or any related field. • 5–8 years of relevant experience in Executive Office Management, Project Coordination, Executive Assistance, or Senior Administrative roles. • Previous experience supporting senior executives / C-Level management is highly preferred. • Proven experience in travel coordination, flight bookings, and visa processing is required. Preferred Qualifications / Certifications • PMP Certification or MBA is a plus. Key Skills • Executive Coordination • Project Management • Strategic Reporting • Travel & Logistics Coordination • Visa Processing and Embassy Handling • Advanced Communication Skills • Stakeholder Management • Time Management • Problem Solving • Professional Confidentiality • Presentation & Reporting Skills • Bachelor’s Degree in Business Administration, Management, or any related field. • 5–8 years of relevant experience in Executive Office Management, Project Coordination, Executive Assistance, or Senior Administrative roles. • Previous experience supporting senior executives / C-Level management is highly preferred. • Proven experience in travel coordination, flight bookings, and visa processing is required. Preferred Qualifications / Certifications • PMP Certification or MBA is a plus. Key Skills • Executive Coordination • Project Management • Strategic Reporting • Travel & Logistics Coordination • Visa Processing and Embassy Handling • Advanced Communication Skills • Stakeholder Management • Time Management • Problem Solving • Professional Confidentiality • Presentation & Reporting Skills