CEO Personal Assistant

1. Meeting Coordination & Attendance • Attend and schedule CEO meetings, whether online or offline, internal or external company premises. • Coordinate meeting schedules and ensure all required attendees are aligned. • Prepare meeting agendas and required documents when needed. 2. Minutes of Meeting (MoM) Documentation • Record accurate and professional Minutes of Meeting (MoM) during meetings. • Document key discussions, decisions, action items, and deadlines clearly. • Share meeting minutes with relevant stakeholders in a timely manner. • Maintain organized records and archives for all meetings and discussions. 3. Follow-up & Action Tracking • Follow up with concerned parties regarding assigned action items and deadlines. • Ensure timely updates on pending tasks and commitments discussed during meetings. • Escalate delayed actions or unresolved matters to the CEO when necessary. • Monitor progress of strategic and operational follow-up items. 4. Executive Support • Support the CEO in daily administrative and coordination activities. • Manage communication and coordination with internal departments and external stakeholders. • Handle confidential documents and sensitive business information professionally. • Assist in preparing presentations, reports, and executive summaries when required. • Coordinate and manage all business travel arrangements, including flight bookings, hotel accommodations, visa processing, transportation, and travel itineraries, ensuring smooth and efficient travel operations for employees and management. 5. Communication & Coordination • Facilitate smooth communication between the CEO and management teams. • Coordinate meetings, appointments, and executive schedules. • Ensure proper follow-up and communication flow across departments. • Maintain professionalism and confidentiality in all communications. 6. Documentation & Reporting • Maintain organized documentation and tracking systems for meetings and follow-up activities. • Prepare periodic follow-up reports for the CEO regarding pending actions and deliverables. • Ensure proper documentation of strategic decisions and management discussions. • Bachelor’s degree in Business Administration or related field preferred. • 3–4 years of experience as Executive Assistant, Personal Assistant, or Administrative Coordinator. • Strong organizational and time management skills. • Excellent communication and documentation skills in English and Arabic. • High attention to detail and strong follow-up capabilities. • Ability to handle confidential information professionally. • Proficiency in Microsoft Office and virtual meeting platforms. • Bachelor’s degree in Business Administration or related field preferred. • 3–4 years of experience as Executive Assistant, Personal Assistant, or Administrative Coordinator. • Strong organizational and time management skills. • Excellent communication and documentation skills in English and Arabic. • High attention to detail and strong follow-up capabilities. • Ability to handle confidential information professionally. • Proficiency in Microsoft Office and virtual meeting platforms.