Accounts Payable Specialist (Procure-to-Pay)

Role SummaryWe are looking for a detail-oriented Accounts Payable Specialist to own the full procure-to-pay cycle — from purchase order through to payment readiness. You will be the final checkpoint before any cash leaves the company.Your job is to ensure that every vendor payment, employee reimbursement, and intercompany transfer is fully verified, documented, and reconciled before it reaches the cashier for disbursement. You will be supported by AI-powered dashboards and automated reconciliation tools, allowing you to focus on investigation and coordination rather than manual data work. Key ResponsibilitiesThree-Way Matching & Payment ReadinessVerify every vendor bill against its Purchase Order and Goods Receipt (three-way match) before approving for paymentReview invoices sent by vendors, reconcile against POs, and check invoices for accuracy and completenessEnsure proper and adequate documents supporting each paymentInvestigate and resolve discrepancies: short shipments, quantity mismatches, pricing differences, goods received without POMaintain the “Ready to Pay” queue — only fully verified bills move to the cashier for disbursementAccounts Payable ControlMonitor AP aging (0-30, 30-60, 60-90, 90+ days) and escalate overdue itemsEnsure all posted vendor bills have valid ETA (Egyptian Tax Authority) e-invoice matchesTrack vendor credit notes and ensure they are offset against outstanding payablesFollow up with approvers to avoid late payments; send periodic reports on pending and overdue invoicesCoordinate payment scheduling with cash flow prioritiesEmployee ExpensesVerify that all employee expense reports are properly submitted, approved, and supported with documentationReconcile expense journal entries to ensure completeness before reimbursementFollow up with department managers on pending expense approvalsManufacturing & Repair OrdersCross-check production and repair order costs against vendor bills for raw materials and partsFlag cost variances exceeding acceptable thresholdsForeign Imports & CustomsReconcile import shipment documents (customs declarations, clearing agent bills) against goods received in warehouseVerify landed costs are correctly allocated to inventoryEnsure ETA import documents match actual stock receiptsIntercompany & Internal TransfersVerify intercompany transactions balance on both sidesEnsure internal stock transfers are properly documented and reconciledReporting & CoordinationProduce weekly payment readiness report for managementCoordinate with warehouse team on pending goods receiptsCoordinate with purchasing department on PO discrepanciesFollow up and investigate reasons for pending invoices; provide weekly status reports Must HaveBachelor’s degree in Accounting, Finance, or Commerce1–3 years of experience in Accounts Payable, Procurement, or Financial ControlStrong working knowledge of ERP systems (Odoo experience is a plus)Familiarity with the Egyptian Tax Authority (ETA) e-invoicing systemAdvanced Excel skillsFluent in Arabic; working English proficiencyDetail-oriented with strong follow-through — you don’t let items fall through the cracksNice to HaveExperience with three-way matching (PO / Goods Receipt / Invoice)Knowledge of inventory accounting (average costing, stock valuation)Familiarity with import/customs documentation in EgyptExperience in manufacturing or distribution companiesWhat Success Looks Like (First 90 Days)Month 1: Learn the ERP system, understand the current reconciliation tools, map the full P2P cycle for all vendor typesMonth 2: Take ownership of the three-way match process and AP aging report; begin producing weekly payment readiness reportsMonth 3: Full ownership of the pre-disbursement queue — the cashier only processes what you’ve cleared. Zero unverified payments. Must HaveBachelor’s degree in Accounting, Finance, or Commerce1–3 years of experience in Accounts Payable, Procurement, or Financial ControlStrong working knowledge of ERP systems (Odoo experience is a plus)Familiarity with the Egyptian Tax Authority (ETA) e-invoicing systemAdvanced Excel skillsFluent in Arabic; working English proficiencyDetail-oriented with strong follow-through — you don’t let items fall through the cracksNice to HaveExperience with three-way matching (PO / Goods Receipt / Invoice)Knowledge of inventory accounting (average costing, stock valuation)Familiarity with import/customs documentation in EgyptExperience in manufacturing or distribution companiesWhat Success Looks Like (First 90 Days)Month 1: Learn the ERP system, understand the current reconciliation tools, map the full P2P cycle for all vendor typesMonth 2: Take ownership of the three-way match process and AP aging report; begin producing weekly payment readiness reportsMonth 3: Full ownership of the pre-disbursement queue — the cashier only processes what you’ve cleared. Zero unverified payments.